Creating Accessible In-Person Events

One of the key ways in which organizations share information and best practices and develop promising solutions is through in-person events. Whether hosting a conference, training, or roundtable, it’s critical that your event is fully accessible to people with disabilities and Deaf people. To create events that are accessible and welcoming to all participants and meet your legal obligations as the event host under the Americans with Disabilities Act, you must build access considerations into each step of the planning process, outlined below.

Event Planning Steps

  1. Budgeting for Access
  2. Selecting an Accessible City and Venue
  3. Working with the Event Property
  4. Developing Registration with Access in Mind
  5. Designing Accessible Agendas and Presentations
  6. Promoting Your Event
  7. Developing Accessible Materials
  8. Addressing On-Site Logistics